Click away with Excel Screenshot feature

By | August 18, 2014

Software has become pretty user friendly, but there are times when you wish you could just click-and drag between software programs. For instance, maybe you want to capture a news headline for the date of your stock portfolio spreadsheet.

The Internet changes so quickly that you might not know or remember what the news headlines were on that date a month or a year down the road. Excel 2010’s new Screenshot feature allows you to instantly create an image from any open program.

To capture a screenshot in Excel 2010:

  1. Make sure you have the program from which you want to capture an image open.
  2. Go to your spreadsheet’s Insert tab and click the Screenshot button in the Illustrations group.
  3. Choose a window from the Screenshot palette that opens with thumbnails of each open application’s screen. (Tip: Hover your mouse pointer over a thumbnail to see the file name and application of the potential screenshot.)
  4. Alternatively, you can select Screen Clipping from the Screenshot palette, which will allow you to click and drag over a portion of the window to clip only part of the window. In our example, we used the Screen Clipping command to take only the headline we wanted from the open website.
  5. The screenshot displays in your Excel worksheet as an image that you can edit or format.

Note that this feature is also available in Word 2010 and PowerPoint 2010, but it only works with 2010 files. If you try to take a screenshot when you have a file open in Compatibility Mode, the Screenshot icon will look grayed out.






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